Foodbank Manager Software and Donor Management System

Stock management

One of the challenges a food bank has is to have a clear view of the stock that they hold. Foodbank staff and the volunteers spend a lot of time on keeping track of the inventory to get a clear view of how many needy people can be helped.

Foodbank manager makes stock management fast and accurate by providing data instantaneously about what stock is running low and hence maintaining the right level of inventory to be able to help people. The system calculates how many food parcels can be created with the stock available hence allowing the Foodbanks to take action at the right time.

Full control of the data

As the data is vital for any Foodbank, it is imperative that access to the data is strictly controlled. The Foodbank manager has different levels of access that allows the administrator to control precisely who can see, edit and delete the data. The staff members and the volunteers can be given different levels of access to ensure that only the authorised personnel can make the changes.

Ease of creating parcels

Foodbank manager allows predefined food parcels to be created as well as bespoke parcels. These parcels can then be recorded against the receivers, hence, providing a clear view of what was given to which person.

The system also manages collections as well as deliveries. Hence, the food banks have a full record of what has been delivered to a receiver and by whom.

Reporting

Reporting is a critical part of any Foodbank. The donors like to see how many people the food banks have helped, which, in turn influences their donations to the food bank.

Another aspect of the foodbanks is how much food was saved from being thrown away as waste. These stats tend to help the foodbanks in securing funding from the government. The FoodBank manage has extensive reporting built-in that not only help with day to day running of the operations but also about how many people are helped by the foodbank.

Track incoming donations

Foodbanks rely on donors giving food items which can then be given to people in need. These donors can be individuals or companies. Keeping track of what has been donated to the foodbank is very important for audit purpose.

The Foodbank manager records all incoming donations to the food bank. This allows reporting to be carried out on who the regular donors are and what they donate.

Referral management

Foodbanks tend to work on a referral model – GP, Job Centre, etc. refer people who need help from the foodbank. The paperwork involved to get the referral to the foodbank is tedious, which requires careful filing and storage.

The Foodbank manager allows the referrers to have accounts on the system where they can refer people online. This cuts down the time to process referrals and saves time from processing the paperwork.

Customisation

We understand that one size doesn’t fit all. Therefore, to cater for the bespoke requirements of different foodbanks, we offer complete customisation where you can discuss your preferred features with our team. At the end, you will get a bespoke foodbank management system tailor-made for your organisation.